Revised Rules of Conduct For In-Person, Virtual-Only and Hybrid Meetings of Shareholders

XYZ Corporation welcomes you to its __th Annual Meeting of Stockholders. In fairness to all stockholders in attendance, and in order to provide stockholders an opportunity to be heard – and in the interest of conducting an orderly meeting, within a reasonable time period – we require you to honor the following rules of conduct:

1. All stockholders and proxy holders attending in person must register at the reception desk and show valid identification as a stockholder or as a proxy holder and proof of Covid vaccination before entering the meeting room. Shareholders attending virtually will be required to enter the control number that appears on their proxy card when they sign in to the Meeting in order to ask a question or to vote, or change their vote online.
2. The taking of photographs and the use of audio or video recording equipment in the Meeting room is prohibited without the express consent of XYZ Co. Also, please be sure to silence all cell phones and electronic devices. Please note that the meeting is being recorded, and the recording will be posted to our Investor Website within a few days and available for review through [X date]
3. Subject to the discretion of the Chairman of the Meeting, the meeting will follow the Agenda that was provided as you entered the meeting room in-person, or available on the Meeting app when you signed in.
4. Only stockholders of record on [enter date] the record date for the Meeting, or their proxy holders, may address the meeting.
5. All questions and comments should be directed to the Chairman of the Meeting, who will either respond directly, or invite another officer or director of XYZ to respond.
6. If you wish to address the Meeting, please raise your hand, or line up at a microphone if you are here in person - or type your question into the box that is available on the Meeting screen. (Optional, but a best practice to consider: We have provided a toll-free number for shareholders to call if they wish to ask a question by phone while the meeting is in progress. The toll-free number is ___ ___ ____. Your call will be placed in a queue until the operator calls on you, on a first-come first-served basis.) Upon being recognized, please state your name, affirm your status as a stockholder or as a proxy holder, and present your question. Please try to do so as concisely as you can.
7. In order to use the time of all attendees as effectively as possible, we will handle the official business of the meeting first, as outlined on the Agenda. We ask you to confine questions or comments strictly to the matter that is then under consideration. There will be a separate question and answer period to cover other matters that may be of concern to attendees after the voting on proposals is concluded. We plan to conclude the Meeting by [  ].
8. There are [X] management proposals and [Y] shareholder proposals to be voted on. Each shareholder proponent will have [three - or four] minutes to introduce their proposal, or make a statement in support of it. The management position is already stated in the proxy materials you received.
9. Other shareholders who may wish to comment on a proposal will have up to [three] minutes each. Please permit each speaker the courtesy of concluding his or her remarks without interruption. We have allotted a maximum of [Y] minutes for discussion of each matter to be voted on.
10. To allow as many shareholders to be heard from as possible, we ask attendees who have already asked a question to understand that other shareholders who raise their hands [or queue up for the microphone - or submit a question online] will be heard before prior speakers will be called on again – and we ask you to limit their own questions and or comments during the Meeting as a whole to a maximum of three.
11. The views and concerns of all shareholders are welcome; however, the business purpose of the meeting will be strictly observed, and the Chairman or Secretary  may  rule  the  following  kinds of questions or comments as out of order: questions that are not related to the business at hand during the business portion of the Meeting; questions that are irrelevant to the business of the company; questions relating to pending or threatened litigation; comments or questions that are derogatory in nature, or related to personal matters or personal grievances. Your strict adherence to these rules will be greatly appreciated.